PRIVACY POLICY
This Privacy Policy explains how your personal data is collected, used and protected when you register for The Party | Back2Business (“the Event”), jointly organised by the Associations listed here.
Data Controller
Your personal data is collected and processed on behalf of the Associations listed here, acting as joint controllers (hereinafter the “Participating Associations”), and entrusting the processing of your personal data for the purposes of the Event to Meet U There, located at Val des Seigneurs 4, 1159 Brussels, acting as processor within the meaning of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data (“GDPR”).
What Information do we collect about you, for what purpose and on what ground?
If you are registering for the Event, we will process the following categories of information.
| Type of information | Purpose | Grounds for processing |
|---|---|---|
| First name and Surname Job title Professional email Dietary restrictions Organisation/service, unit Postal address |
To process your registration, organise catering, answer your queries, confirm participation, verify your identity at the entrance of the Event, and ask for feedback | Consent (by registering to the Event) |
| Pictures/photographs taken during the Event | For communication/promotional purposes on Participating Associations websites and social media channels | Consent (by registering to the Event) |
Where do we store your personal data?
Your personal data is hosted on servers in the European Union owned or controlled by combell.com
Who has access to your personal data?
Your personal data is processed by MeetUThere, under a data processing agreement with Cefic aisbl, in agreement with the other Participating Associations.
Personal data may also be disclosed to law enforcement, regulatory or other government agencies, or to other third parties, in each case to comply with legal, regulatory, or national security obligations or requests.
Transmission of data outside the European Union
Your personal data are not transmitted outside the European Union.
How long will your data be stored?
Please note that we will only keep your personal data for the purpose of this Event and not for any future events. Furthermore, all data will be promptly removed from the database after the conclusion of the Event.
Security of your data
We make every effort to take the organizational and technical security measures that are appropriate and necessary to protect your data and to respect your privacy, in particular in order to prevent the loss, unlawful use or modification of the information that we collect.
MeetUThere staff who have access to your data are made aware of the fact that they are processing personal data that are protected by law, and may only access those data insofar as is necessary to carry out their duties in a proper manner.
Description of your rights and how to exercise them
Right of access and rectification
In accordance with the applicable data protection laws, you have the right to access your personal data. You also have the right to ask us to correct inaccurate information concerning you or to complete incomplete information.
Right to withdraw your consent
If you have given your consent to the processing of your personal data, you may withdraw that consent at any time.
Right to object
You have the right to object to the processing of your data at any time and without having to justify your decision in the cases specified by law.
Right to erasure
You also have the right to request that your data be erased entirely from our database in the cases specified by law.
Right to restriction of processing
If you contest the processing of your data, you may request the restriction of processing of your personal data. In this case, we will cease to use your data until the dispute has been settled.
Right to portability of your data
You may request the portability of the data which you have communicated to us. In this case, we will transmit them to the recipient of your choice.
Exercising your rights
You must send us a request in writing at privacy@cefic.be. We reserve the right to ask you to prove your identity (in order to avoid disclosing your data to other persons).
In accordance with the privacy legislation, your request will be handled within thirty days from the moment we are in possession of all the information necessary to handle your request.
If your request is complex, this time limit may be extended by up to two months, but we will notify you in advance.
You can also lodge a complaint to the Belgian Data Protection Authority either via this page: https://www.dataprotectionauthority.be/citizen/actions/lodge-a-complaint.